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About CHASE Supervision

Your institution has a Code of Practice for Research Degree Programmes that sets out expectations in line with the QAA’s UK Quality Code for HE. The CHASE member institutions share many common arrangements and parallel practices in supervision and CHASE has developed a model of best practice that will supplement these institutional codes, and ensure equity of access and quality of supervision for our students across the Consortium. Member institutions will continue to hold responsibility for individual student progress; however, a CHASE supervision policy will be used by all member institutions for managing CHASE-funded students in relation to training opportunities and cross-institution supervision.

1. All CHASE-funded students will be assigned a supervisory team with a minimum of 2 members: a main contact supervisor, who is the chief point of contact for the student, plus 1 or more additional supervisors able to provide additional expertise and to provide cover if the main contact supervisor is not available. Either of these supervisors may be designated the Supervisory Team Lead, who takes administrative responsibility for the student. All appointments will require the approval of the home institution’s Research Degrees Committee or equivalent.

2. The main contact supervisor will be specified when an offer is made to the student. The student will receive the names, contact details and responsibilities of other members of the supervisory team at registration, and will have a chance to meet all team members within 1 month of commencing full-time studies.

3. CHASE policy requires that each supervisor has:

- a PhD (or, exceptionally, if conducting practice-based research, equivalent experience in the last 3 years)

- evidence of research activity relevant to student’s research project in the past 5 years

- awareness of CHASE supervisory practice via briefing notes and introductory sessions

- sufficient time in his or her workload to carry out supervision duties.

Additionally, a member of the supervisory team should have at least 3 years of experience in successful supervision of PGR students, with at least 1 member of the team being a permanent member of staff and having supervised to completion.

4. The main contact supervisor will maintain regular contact with the student. Arrangements for supervision will be agreed by the supervisory team and student within 3 weeks of registration, with records kept by the student of each supervisory meeting. Notes, including action points, will be agreed by all present and recorded online. The frequency of these meetings will depend on the nature and stage of the student’s research but for full-time students, it is recommended that there are fortnightly meetings in the first term. Other members of the team are not expected to meet the student as frequently, but the full team should meet with the student at least twice a year in addition to participating in the Annual Review.

5. When students are absent from their home institution due to fieldwork, placements or study visits, supervision meetings with the main supervisor or team members may be arranged via OpenLIVE, Skype or email.

6. If a supervisor leaves an institution, the local CHASE academic lead will ensure that suitable arrangements are made, the primary consideration being the student’s best interests. Typically another member of the team may take over as main contact supervisor. Where mutually agreed the original main contact supervisor may continue to have input. Arrangements for replacing another member of the supervisory team other than the lead will be devolved to the local level but notified to the CHASE Director, with progress examined in the regular institutional monitoring reports. If necessary the student will be able to draw on CDF funding for any additional expenses relating to changed supervision.

7. CHASE will monitor upgrade and completion rates annually. Annual Reviews of each student are already scrutinised by a committee at each research organisation; any obstacles to progress trigger a local process of investigation. Additional support for individual needs (e.g. access to specialist training or increased frequency of supervisory meetings) will be provided where required and its effectiveness monitored at the student’s home institution

8. As part of ensuring best practice across the Consortium, the Management Board will review a selection of supervisory records (and, later, individual Annual Reviews) starting after the first 6 months of BGP2 and then annually thereafter. Each member institution’s academic lead will also report to the Management Board annually on the progress of its CHASE students.

9. If a student-supervisor relationship is not satisfactory, all CHASE member institutions have clear mechanisms for resolving disputes and providing a route to third-party advice. Where appropriate and by mutual agreement between the student, the RO’s academic lead and the CHASE Director, supervisory responsibilities can be moved within or across CHASE member institutions. Any such changes will be reported to the Management Board and monitored carefully both for individual progress and for any information on trends.

Cross institutional supervision

Cross institutional supervision CHASE offers a range of models for engaging additional support and expertise for your project, from one-off consultations
with academics and practitioners to co-supervision between CHASE member institutions. Please see the Guide to Additional Supervision below for further details